California Recordkeeping Round-Up: Best Practices for Paper and E-Storage, Meeting Mandatory Notice, Posting, and Policy Drafting Requirements, and More

Recordkeeping—in both paper and electronic formats—is something California HR professionals should continuously address, as each year brings about updated recordkeeping requirements that add to the laundry list of existing recordkeeping requirements you must meet under state and federal laws. And, recordkeeping is just one piece of the compliance pie. You’ve also got to ensure that you’re up to date on mandatory workplace postings and that you are distributing written notices to employees as required by state and federal law. On top of that, you’ve got to ensure that you have policies in effect to keep up with new legislative requirements.

This pre-conference workshop is your one-stop shop for all things related to employment recordkeeping, mandatory posting and written notice requirements, and policy drafting tips in light of new and existing California and federal requirements.

You’ll learn:

  • The key recordkeeping updates you’ll need to make for the coming year based on recently enacted and pending legislation
  • Best practices for digital recordkeeping and what you must still keep in paper format—and for how long under state and federal law
  • Mandatory notices you must post for your workforce, including recommendations on where to post them
  • Which employers AB 2337 impacts and the new obligation this law creates to provide notice in writing, both at the time of hire and upon request, to take time off for matters related to domestic violence or stalking
  • Mandatory written notices and forms that must be distributed to new hires and additional notices that must be provided in writing when certain events occur such as upon termination or changes in rate of pay.
  • The rundown of wage and hour recordkeeping requirements you face, the biggest compliance trouble spots to watch out for, and successful approaches to time records that show non-exempt workers’ meal and rest breaks and commission sales agreement requirements
  • Best practices for complying with AB 2535, which revised California Labor Code Section 226, and relates to your itemized wage statements
  • Tips on how to draft a written discrimination and harassment policy that complies with the Department of Fair Employment and Housing’s recently enacted regulations